Katherine Mengardon

Your privacy

PlaySpace Privacy Notice

Last updated: April 2026

At PlaySpace, I take your privacy seriously. This notice explains how I collect, use, store, and protect your personal information when you engage with my coaching services.

1. What Information I Collect

I collect and process the following personal data:

  • First name and surname initial (e.g., Sian J.) for session notes and coaching records.
  • Full name, email address, and contact details for invoicing and administrative purposes (stored securely in Canva and Google Drive).
  • Session content (notes, reflections, and progress) related to your coaching.

I do not collect or store sensitive personal data (e.g., health, racial/ethnic origin, political opinions, religious beliefs) unless you voluntarily disclose it during sessions.

2. How I Use Your Information

Your data is used only for:

  • Providing coaching services, including session preparation and follow-up.
  • Invoicing and financial record-keeping (full names are stored solely for this purpose).
  • Complying with legal and tax obligations.

3. How I Store and Protect Your Data

  • Session notes are stored digitally and contain only your first name and surname initial.
  • Invoicing data (full names, contact details) is stored in password-protected Canva files and Google Drive, with access restricted to me and my virtual assistant, who supports administrative tasks.
  • I use strong passwords, two-factor authentication, and encrypted connections to protect your data.
  • Data is retained for 7 years (UK legal requirement for financial records) and then securely deleted.

4. Who Has Access to Your Data

  • Only I (Katherine Mengardon) and my virtual assistant have access to your personal information. My assistant is bound by a confidentiality agreement and accesses data solely for administrative purposes (e.g., invoicing, scheduling).
  • I do not share, sell, or transfer your data to third parties, except where required by law (e.g., HMRC for tax purposes).

5. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data I hold about you.
  • Request corrections if any information is inaccurate.
  • Request deletion of your data (except where I am legally required to retain it, e.g., for tax purposes).
  • Withdraw consent for processing your data at any time.

To exercise these rights, contact me at [your email].

6. Data Security

I take the following measures to ensure your data is secure:

  • Encrypted storage for digital files.
  • Regular software updates to protect against vulnerabilities.
  • Confidentiality agreements with any administrative support staff.
  • Confidentiality: Your session content is never shared without your explicit consent.

7. Cookies and Website Data

My website (yourplay.space) uses minimal cookies for functionality (e.g., WordPress analytics). No personal data is collected via cookies.

8. Changes to This Notice

I may update this privacy notice occasionally. The latest version will always be available on this page.

9. Contact Me

If you have questions or concerns about your data, please email me at katherine@yourplay.space.